Example Metrics for Program Inventory

YEAR
2025

AUTHOR / ORGANIZATION
NM Health Care Authority, Behavioral Health Service Division

GEOGRAPHIC SCOPE
Statewide (New Mexico)

TOPIC AREA(S): Legislation & Policy Systems & Planning

What is this?

This is a blank program inventory spreadsheet template created for New Mexico state agencies to document their programs' evidence base, costs, and outcomes. It appears to be part of the state's Results First initiative, which uses the Pew-MacArthur Results First Clearinghouse to assess program effectiveness. The template includes a crosswalk that translates Results First Clearinghouse ratings into Accountability in Government Act (AGA) terminology used in New Mexico state reporting. No methodology is described beyond the instruction to use the Results First Clearinghouse database to match programs with their evidence ratings.

Summary

This program inventory template offers a structured framework that Bernalillo County behavioral health planners could adapt to evaluate local programs against evidence-based standards. The crosswalk between Results First Clearinghouse ratings (evidence-based, research-based, promising, lacking evidence, negative effects) and AGA terminology provides a common language for assessing program effectiveness. For behavioral health systems change, this template could be used to systematically inventory all SUD treatment programs, mental health services, crisis interventions, and youth services currently operating in the county. By completing this inventory with local program data, planners could identify which services have strong evidence bases and which lack evaluation, informing decisions about resource allocation and program improvement. The cost-per-participant calculations and outcome tracking columns would support value-based purchasing decisions and help identify gaps where evidence-based programs should be implemented. This approach aligns with Senate Bill 3 requirements for accountability and could demonstrate the effectiveness of behavioral health investments to stakeholders and funders.

BH Systems Change Recommendations

How This Report Informs Systems Change This template provides a practical tool that behavioral health systems planners can immediately adapt for local use. The evidence rating framework allows agencies to objectively assess which behavioral health programs have research support and which need evaluation or replacement. The cost tracking columns enable comparison of per-participant costs across similar programs, supporting efficiency analysis. The outcomes tracking section prompts agencies to collect effectiveness data, building the evidence base for local programs. By completing this inventory for all behavioral health services in Bernalillo County, planners would create a comprehensive baseline for systems change efforts and identify priority areas for evidence-based program implementation.

How to Use for Systems Planning

**What this report IS useful for:** - Provides a ready-to-use template structure for inventorying behavioral health programs - Offers standardized evidence rating categories aligned with state AGA requirements - Creates framework for tracking costs, capacity, and outcomes in one document - Enables comparison of local programs against national evidence clearinghouse **What this report DOES NOT provide:** - Any actual program data, costs, or outcomes - Behavioral health-specific program examples or guidance - Information about Bernalillo County services or needs - Analysis or recommendations based on completed inventories

Key Facts & Data Points

- Template designed for FY25 budget reporting with FY26 and FY27 projections - Uses four-tier evidence rating system: evidence-based (highest), research-based, promising, lacking evidence of effectiveness - Includes tracking for negative effects programs - Requires data on: total participants served, total capacity, program completers, and cost per participant - Links to Evidence to Impact Results First Clearinghouse for program matching - Includes field for tracking GRO (General Recurring Obligations) appropriations - Example program provided: Good Behavior Game (classroom management approach)

Priority Services & Findings

Immediate Actions for Systems Planners

-Adapt this template specifically for behavioral health programs, adding relevant service categories (SUD treatment, crisis services, outpatient mental health, etc.) -Compile a list of all behavioral health programs currently funded through county, state, and federal sources -Assign staff to research each program in the Results First Clearinghouse to determine evidence ratings -Collect FY25 cost and participant data from behavioral health providers to complete the cost columns -Identify programs lacking evidence and prioritize them for evaluation or replacement with evidence-based alternatives

Key Contacts

**/ - No Contacts Included in Report

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